Liberate the Content of your Domino Archives!April 16, 2019
You have made the decision to retire your Domino environment and move to modern platforms. Congratulations! Now, where to start, what data and applications do you need to maintain?
A good first step is to pick an ‘easy’ win in the retirement of Domino. Archiving your Domino content is just such a win!
What is Archiving?
Content archival is (or should be) part of data life-cycle management. The purpose is, for a predefined time-period, to store all the content in the state it was at the time of archive.
Why do we talk about Liberation?
For the archive to be of value, the conversion from the original state to archive should be transformed into a format that is readable for the required future time-period. Future access to the archive is an important consideration therefore the content must be easily retrievable! If you can’t find it, you don’t have it!
Offline tape or magnetic storage will be slow, cumbersome and degrade over time. Then, you must maintain client access software, servers or operating systems to read the data in its proprietary format.
We at Binary Tree understand that archives are still living documents (although static in content) and need to be accessed and in order for this information to be ‘future-proofed’, it needs to be stored in a location that will allow for ease of access and for content to be available in a user-friendly readable format. Therefore, our recommendation is to transform the content as XML and store in a Cloud storage facility.
It’s all about your Users!
Now, XML is not a user-friendly format however, it is structured and can be parsed with different types of public viewers easily into HTML (web page).
Another great reason to leverage the client independent format of XML is that it stores all content (whether stored in collapsed views or visible) including rich text, attachments and metadata that may be lost or separated into multiple folders/files when converting to a static format such as HTML or PDF.
So, XML ticks the box for maintaining data integrity. Now we need to think about how we find the content easily, because if you can’t easily retrieve the content, it defeats the point of maintaining an archive. When Binary Tree devised their Domino Application Content Archival service, we realized that we need to provide an easy to use, easy to retrieve content solution to find and convert the XML content for end-user consumption. We call this our Archive Retrieval Tool (ART). It renders ‘on demand’ to HTML which means we don’t increase storage requirements and can render all the content we transformed to XML, not just the visual screen-shot of what was archived at the beginning.
Need help with your Domino application transformations? We at Binary Tree are standing by to help. We’re exclusively focused on helping enterprises around the world plan, move, and manage their way to the Microsoft cloud. To get started, get in touch.