5 Steps to Set Up a Data Governance Program

In earlier posts, we talked about why data governance matters and how the GDPR affects it. Now, we’re talking about how to set up your own data governance program.

Data Governance | Binary Tree

In today’s data-driven world, data governance is no longer optional. Any organizations that deal with important data of any kind need a data governance plan. The processes or technologies used will vary from one organization to another. But most companies follow these general steps to set up their data governance program.

Assign clear roles

The first step is to decide who will develop, implement, and manage the data governance program. Identify the roles, responsibilities, and scope of authority of each person or group, and make sure they have the right permissions to carry out their responsibilities. Depending on the size and structure of your organization, you might need to create a Data Governance Council, assign data stewards, and partner with IT and security roles. The GDPR might also require you to appoint a Data Protection Officer, who could lead up this effort.

Plan your scope

Next up is to identify your requirements based on regulatory and legal mandates, business best practices, and organizational policies. If you’re one of the many companies who fall under the jurisdiction of the GDPR, you should pay special attention to how your data governance plan makes it possible for you to follow the new law.

Roll it out

Now, you can put in place policies, procedures, and processes (automated or manual) to enforce the rules. You’ll likely need to do some research to figure out the right technologies to help you enforce the rules. Then you’ll need to test the products and services to make sure they do what you need. Finally, you implement them into your organization.

Track your status

Ongoing, you should track the status of how well your organization is following the rules you’ve set out. It’s not enough merely to put a data governance plan in place. You need to have confidence that your new processes and tools are working as expected.

Tweak as needed

Last up, you should regularly evaluate the success of your overall data governance program. When necessary, make changes to increase its effectiveness.

Partner with an expert

We at Binary Tree are doing our part to help our clients protect the privacy of their own customers. We can help speed up your GDPR journey by moving you to Office 365, which comes with built-in data governance features. Specifically, Office 365 makes it easier to:

  • Find and catalog personal data in your systems
  • Build a more secure environment
  • Simplify how you manage and monitor personal data
  • Get tools and resources to meet reporting and assessment requirements

 

Related Resources:

Source: Microsoft. Data Governance for GDPR Compliance. November 2017.