New Tool Converts Video Calls & Online Meetings to Skype for BusinessSeptember 6, 2016
Having been extensively involved with mail and calendar migration to Exchange Online in Office 365, we at Binary Tree know that installing Exchange is only the first step. To get the most out of Office 365, you’ll likely also need to adopt other key tools such as SharePoint, OneDrive, Yammer, and Skype for Business. These tools replace legacy tools, maximize your investment in Office 365, and integrate more closely with the Microsoft applications your teams already use.
But for these new tools to win the hearts and minds of end users, you need to implement them in a way that’s user friendly and transparent. As an example, in this post I focus on an easy way to help users more quickly adopt Skype for Business.
If you’re like many companies, you might be using a third-party tool like WebEx or GoToMeeting to schedule online meetings. When you migrate to Office 365, you can now take advantage of Skype for Business, which is a powerful and cost effective tool that integrates closely with Outlook Calendar.
Let’s say your organization has historically used WebEx to schedule online meetings. So your calendars are saturated with future meetings (both single instance and recurring) that all refer to WebEx dial-ins and links. Now you’re asking your users to switch to Skype for Business. The challenge is—how do users update upcoming WebEx meetings in their Outlook Calendars? If your answer is “manually,” then the acceptance of Skype for Business will be lukewarm. You might find yourself continuing to support multiple online meeting platforms—and paying for them.
Now there’s a better way. A new meeting converter from AccessPBX lets users convert Outlook Calendar meetings that have third-party online meeting information (such as WebEx, GoToMeeting, and older versions of Lync) to Skype for Business meetings. You can download and use the AccessPBX Meeting Converter for free at www.accesspbx.com. This free meeting converter lets end users update their own calendars and online web meetings and only takes a few minutes to install and run.
There’s also an upcoming enterprise version of this tool, which admins can use to update calendars in bulk. This means that users themselves won’t have to worry about dealing with tons of calendar entries with legacy meeting information. Instead, these meetings will be automatically updated to reflect Skype for Business resources and invites. And meeting attendees will also automatically get an updated meeting.
This tool makes the transition to Skype for Business in Office 365 even more seamless and user-friendly, which translates to greater workload adoption. Plus, you can now retire a legacy meeting solution and its cost. Wasn’t this the goal in the first place?